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Vendor opacity on data retention and AI training blocks GDPR sign-off for event tools

1 mentionsScore 8r/gdpr
GDPR compliancevendor due diligencedata retentionAI trainingprivacyEU eventsDPIA

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Summary

DPOs, legal teams, and privacy-conscious organizers cannot get straight answers from vendors about whether guest photos, videos, or recordings are stored, for how long, and whether they are used to train AI models. Contracts say only 'service improvement,' security pages claim 'enterprise-grade,' and it takes weeks plus a call with the vendor's security team to discover the truth (e.g., recordings retained for 30 days and used for training). Because the DPIA process stalls on basic questions of 'which systems hold this data and what happened to it,' useful AI-powered event photo and note-taking tools get blocked or abandoned entirely. No event-photo vendor ships transparent, verifiable data-retention and AI-training policies by default, so the due diligence burden falls on the organizer and kills adoption in the EU.

Reddit context (brief)

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  • View discussion on Reddit
    Difficulty getting clear answers from vendors about data retention and AI training, with vague contract and security claims causing prolonged GDPR due diligence.

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Context: r/gdpr

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